Apple/Mac Tips & Tricks by Joe McDonald

Screen Capture

iCloud Storage

Activity Monitor IPad User Guide iPhone User Guide Syncing
iMail Previous Recipients Shop for new Mac Safari Crash iCloud Help iCloud Control Panel Windows Fix Frozen Mac
iPad Maintenance Keychain Help Upgrading Apple OS Change Safari Homepage Share Button Escape the Fake Lockup
Reset Apple ID          
           
           
           

Below are screen shots & instructions on how to customize your Apple Devices. Above are links to go directly to an item. Please email me if you have any questions. This is how I help my customers when they have trouble on their computers. I create screen shots & email them instructions on how to fix issues on their devices.  

 


Screen Capture - There are many shortcut keys available on your Mac but this is one that I love the most, taking a picture of what is on your screen. It is helpful if you are having a problem or getting a strange message, just take a picture of what it says & then email it to me so that I may help solve the problem. To take a screen shot of everything on the screen, Press down on the Command key & the Shift Key & tap the number 3 key & a picture will be taken of your desktop, it will be saved to your desktop with the file name "capture". Then you can create an email & then attach the picture. There are additional options like Command + Shift + 4, which lets you choose what to take a picture of by giving you a selection tool that you can use to drag over the area you would like to capture. Click here to visit the Apple website to see the other options that you can try.

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iCloud storage - how to create space http://www.howtogeek.com/191340/how-to-free-up-icloud-storage-space/

Apple gives you 5 gigabytes on online storage for free, but with today's high resolution photos, videos and music libraries that space can be depleted quickly. Apple charges monthly fees if you exceed that size. See the above website for tips on how to reduce the size of your iCloud account. Videos take up most of the space, backing up & then deleting videos is the quickest solution to making space. I also recommend turning off Apple Live Photo feature in your camera settings. It takes a 3 second video for every photo you take, it create a "cool" feature in your iPad & iPhone photo gallery but it uses up the space of your icloud account.

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Activity Monitor - see what is running in the background for your Mac. Click here for more details - http://support.apple.com/en-us/HT201464

I used this tool recently to find & delete a nasty trojan virus that was running on an iMac. The program was using 90% of the computers resources, slowing the iMac to a crawl. Once I deleted the bad program the computer was back to running like new! The Activity Monitor can be found in the Utilities folder in the Applications folder, but the quickest way to find it is by clicking on the Search window in the top right of the screen & typing in Activity Monitor.

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iPad User Guide OS13 - Apple has discontinued the User Guide 

iPad User Guide OS12 - Click here - https://help.apple.com/ipad/12/

iPad User Guide OS11 - Click here - https://help.apple.com/ipad/11/

iPad User Guide OS10 - Click here - https://help.apple.com/ipad/10/

iPad User Guide OS9 - Click here - https://help.apple.com/ipad/9/

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iPhone Supporthttp://www.apple.com/support/iphone/

iPhone 12/13 User Guide - Apple has discontinued the User Guide

iPhone 11 User Guide - https://help.apple.com/iphone/11/

iPhone 10 User Guide  - https://help.apple.com/iphone/10/

iPhone 9 User Guidehttps://help.apple.com/iphone/9/

iPhone 8 User Guide - https://help.apple.com/iphone/8/

 

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Apple Mail - How to clean up bad email addresses:

Apple Mail email program is a simple program on your iMac or Macbook that you can use for all your email accounts. If you had 3 email accounts, you may have to visit 3 different email websites to log in & work with your emails. This is time consuming. An easier way is to add each account to the Mail program. Then when you open the program it automatically goes to all 3 email servers & brings your email to you inside this program ad free!

The item that drives some people crazy is that when you write a new email & there is a typo, the bad email address is 'saved' to your computer. Then when you start a new email & type the persons name the bad address appears & you may click on it by accident. Then you click the Send button & the Mail program tries to deliver the email. Then you see the dreaded mailer-daemon Delivery Status Notification (Failure).

So when you notice bad email addresses in your list follow these instructions to clean them out.

  1. Open Mail
  2. Click on the Window menu
  3. Click on Previous Recipients

4. Click on the bad address then click on the Remove From List.

Click on the Red dot to close the window when you are done.

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Shopping for a new Mac Device - click here to compare Apple Devices sold from the Apple Store.

Amazon is now selling Apple Products. Click here to take a look.

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Safari Crashing - If your Safari Internet browser is crashing you need to turn off Safari Suggestions. Open Safari then click on Safari on top bar. Then click on Preference then Search then uncheck "Include Safari Suggestions".

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iCloud Help

Click here to get help with the iCloud settings.


Download the iCloud Control Panel for Microsoft Windows computers. This feature is built into all Apple products.

If you have an iPad and/or iPhone and a Microsoft Windows PC computer you can have your photos, Bookmarks, etc appear on your PC computer using the Apple iCloud Control Panel. Once you install it and sign in with your Apple ID and Password your iPad/iPhone photos, bookmarks and items in the iCloud Drive will appear on your PC computer.

Click here to download the program - https://support.apple.com/en-us/HT204283

 

 

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Syncing your Devices

Click here for the recap on what items you may want on all of your devices - 

https://support.apple.com/en-us/HT204599

 

 

 

 

 

 

 

 

 

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How to unlock your Mac when it Freezes up

Use a Safe Boot by holding down the Shift key while starting up your Mac. This launches macOS without any additional processes and runs clean-up scripts.

Use Disk Utility's Repair Disk function to clean up any problems with your hard drive.

Note, new Internet browser lockup disables keyboard and mouse. Turning off the Internet access (router/modem) unlocks the computer. Then use the mouse and click on the Apple icon then click on Restart. If hijack comes back then your Internet browser home page must be changed back to what it was prior to the hijack. To change Safari home page - click here

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iPad Maintenance   

Wipe Exterior - Dry cloth. Also can use a damp cloth when iPad is Off!
If not starting - Press Home & Power 30 Seconds 
Buy a case to protect the iPad (my screen is cracked). Cases are available in many stores
Install Software updates - Settings, General, Software Update, Download & Install
Battery Life - Background Apps Refresh (Settings, General) Turn off apps you do not use
Battery Life - eMail Fetch New Data, Every 15 change to every 30 if email not important
Battery Life - turn off iPad at overnight
Safari - Open tabs. Tap x to close tabs. + opens a new tab. Keep 5 or less open.
Safari - Bookmarks - Tap on open book icon - Edit - Use - to delete then tap on Done
Safari - Review Settings - Search Engine - Make sure its not a bad item, hijack! Myway!
Safari - Safari Suggestions - turn off
Safari - Review Settings - Advanced - Website Data - Edit - remove bad websites or All
Mail - Empty Trash & Sent emails more then 30 days old
Desktop icons - press & hold. Icons with x can be removed. Delete games, apps not using.
Open Apps - Press 2 times on Home button. Slide apps to close. Press home button done.
Backup - Settings, iCloud, Backup (should be on). Last backup - xx/xx/xx - Back up Now - manual
Backup -- iTunes - Mac or PC. Set to auto backup or Manual
Reboot weekly if you never turn it off. Clears out errors, apps freezing, etc.
Space issues - Settings, General, Storage & iCloud Usage, Manage Storage.
Space Issues - Remove apps that you are not using to create space if needed
Do not drop it, leave it in hot cars or let the dog use it as a chew toy. 

 

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Keychain Help - On an Apple computer a keychain is a password keeping system that uses a Master password for all your websites and email passwords. Most often the user forgets the keychain password and the window above pops up every time they open Safari or Mail. I do not recommend activating the keychain, but if you do I recommend using the same password that you log into your computer. The steps below are for skilled users, you should contact me for help if you are not comfortable making these changes yourself.

Forgot Keychain Password:

1.Open Keychain Access, which is in the Utilities folder within the Applications folder.
2.From the Keychain Access menu, choose Preferences.
3.Click General, then click Reset My Default Keychain.
4.Authenticate with your account login password.

Repairing Keychain:

It typically asks for the original keychain password but it should, typically, be your login password. Open Keychain Access, which is in the Utilities folder within the Applications folder.
1.Go to Keychain Access in the upper-left
2.Select "Keychain First Aid"
3.Enter your username and password and select "Repair" then click "Start"
4.After your keychain as been repaired, go to "Preferences" 
5.Select "Reset my Default Keychian"
6.Enter whatever you want the new password to be and you should be good to go.

If all else fails:

1.Go to Keychain Access in the upper-left
2.Select "Add Keychain"
3.Set as Default

1.Go to Keychain Access in the upper-left
2.Click on File
4.Click on Delete Keychain 
5.Then click on File
6.Then click on Add New Keychain

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Upgrading your iMac, Macbook or Mac Mini 

Below are the steps that is preformed on on iMac to upgrade the operating system. To upgrade you will need to use an administrator account and you will need your Apple ID and password. The upgrade is free. Below are screen shots taken during this upgrade to 10.13 High Sierra.

Log into your administrator account and open the Apple Store. Click on the Updates icon.

Then click on the Download button in the top left corner. You will then see a download run bar showing you the progress of your download.

When you computer restarts you will see this screen. Type in your Apple ID password then click on Continue

The System Preference for iCloud will appear highlighting Two-Factor Authentication. Click on the Not Now option then click on Continue button. You can always activate this option later if you feel you need it.

Then you can open System Preferences and makes changes to your Desktop & Screen Saver and other fun things.

 

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How to change your Safari Homepage 

 

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The Share Button gives you the ability the Print, email, text, etc.

 

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Escape the Fake Lockup - It started on PC computers and now it is hitting Apple Mac computers. It happens when you are browsing the Internet in Safari, Google Chrome or Firefox browsers. You click on a link on a website and Bam, a fake window appears in Full Screen mode blocking all access to your desktop and Dock. It includes an annoying beeping and a voice telling you that you must call the phone number on the screen. 

The good news its easy to make it stop! "If it has a phone number its a fake". Write that down on a post-it note & put it on your computer monitor, it will save you hundreds of dollars!

1 - Don't panic and Never call the number on the screen.

2 - Tap on the ESC key on your keyboard, this make the browser come out of Full screen mode.

3 - Click on the Apple icon in top left corner then click on Force Click...

4 - Click on the name of your Internet browser that shows in the window (Safari, Google Chrome or Firefox)

5 - Click on the Force Quit button in the window. That will stop the noise and close the browser.

6 - Click on the Apple icon in top left corner then click on Restart. Make sure check is NOT in the box to reopen windows.

Then you are all set. Try to remember where you were when the scam popped up and do not go back.

 

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Reset Apple ID

Click here to open the reset Apple ID window pictured above.

Type in your email address into website then click on Continue. Then follow steps to reset your password.

Make sure to write down your new password & put today's date next to it.

Then return to your ipad, iphone or computer & sign in with the new password & then you will be all set.

 

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